HALF DAY Retreat Policies

Half Day Retreat Policies

BOOKING CONDITIONS

Please take the time to read and understand the conditions of booking a retreat with Chantal Roelofs of Chantal Roelofs Coaching & Consulting.

ALLERGIES & SENSITIVITIES

Participants must disclose any allergies, sensitivities, or health conditions to essential oils, incense, sound frequencies, or other materials used during the retreat, as well as any food allergies or dietary requirements, at the time of booking. Failure to disclose may result in the participant assuming full responsibility for any adverse reactions.

BEHAVIOUR & PARTICIPATION STANDARDS

For group harmony, participants agree to engage respectfully with fellow attendees and maintain appropriate behaviour conducive to a sacred, supportive environment. Disruptive behaviour may result in removal without refund.

INTELLECTUAL PROPERTY

Any techniques, methods, guided meditations, or proprietary content shared during the retreat remain the intellectual property of Chantal Roelofs and may not be reproduced, recorded, or taught without written permission.

PERSONAL PROPERTY

Participants are responsible for protecting their personal belongings, including clothing, jewellery, and accessories. Chantal Roelofs Coaching & Consulting accepts no responsibility for loss or damage to participants' personal property.

HEALTH & WELLBEING CONSIDERATIONS

This retreat involves restorative yoga, meditation, yoga nidra, and sound bath practices. Participants should inform the facilitators of any physical injuries, health conditions, pregnancy, or mobility limitations prior to the retreat so appropriate modifications can be provided. While these practices are gentle and accessible, participants acknowledge their responsibility for their own physical comfort and agree to communicate their needs throughout the session.

EMOTIONAL WELLBEING

This retreat involves contemplative practices including meditation, yoga nidra, and sound healing that may bring up emotional responses. This is a natural part of deep rest and release. Participants acknowledge their responsibility for their emotional wellbeing and agree to seek appropriate support if needed. The facilitators will hold space with compassion but are not providing therapeutic or counselling services.

SOUND BATH CONSIDERATIONS

Sound healing instruments including singing bowls , gongs and tuning forks produce vibrations that most people find deeply relaxing. However, participants with sound sensitivities, epilepsy, or those in their first trimester of pregnancy should consult their healthcare provider before participating and inform the facilitators at the time of booking. Please make it known if you have any metal implants - eg - hip or knee replacements

RECORDING & PHOTOGRAPHY

To maintain the sacred container of the retreat space, participants may not record, photograph, or capture any audio or video of the guided practices, meditations, or sound bath without prior written permission.

PAYMENT

Full payment is required at the time of booking to secure your place. All retreat prices are quoted and payable in Australian dollars. Chantal Roelofs Coaching & Consulting is not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds. By paying for your retreat, you agree and accept these Booking Terms and Conditions.

AGE

Participants must be at least 18 years or older to attend Chantal Roelofs Coaching & Consulting's retreats (unless previously discussed and agreed to by Chantal Roelofs).

RIGHT TO REFUSE SERVICE

Chantal Roelofs Coaching & Consulting and the retreat facilitators reserve the right to accept, decline, or retain any person as a participant at the retreat at any time without liability and without any obligation to pay a refund or any other amount whatsoever.

CANCELLATION DUE TO RETREAT BOOKING NUMBERS

Chantal Roelofs Coaching & Consulting reserves the right to cancel any retreat prior to the retreat date in the event that there are too few people booked, in which case you will be given a full refund of any and all payments made. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation.

CHANGES

Chantal Roelofs Coaching & Consulting reserves the right to make changes to any aspect of the retreat if, in the absolute discretion of Chantal Roelofs Coaching & Consulting, it is necessary to do so due to venue availability, facilitator illness, weather conditions, or any other reason considered necessary. If the designated facilitator is unable to lead the retreat for any reason, Chantal Roelofs Coaching & Consulting, in its discretion, will enlist another facilitator of substantially similar qualifications or offer a full refund.

CANCELLATIONS BY PARTICIPANT

If you as a retreat participant have to cancel for any reason, including but not limited to illness, health conditions, personal or family emergencies, or change of mind, the policy is as follows:

If you cancel more than 14 days in advance of the retreat date, a full refund minus a $25 administration fee will be given.

If you cancel within 14 days of the retreat date, no refund will be given. However, you may transfer your booking to another person or to a future retreat date (subject to availability).

All cancellations must be received in writing to chantal@chantalroelofs.com. If you would like to transfer your booking to another participant, this must be requested in writing and is subject to written approval.

FORCE MAJEURE

If Chantal Roelofs Coaching & Consulting and the retreat facilitators are prevented from performing any of their obligations due to acts of God, pandemic outbreaks, fire, weather, government restrictions, or any other cause outside reasonable control, Chantal Roelofs Coaching & Consulting will be under no liability whatsoever to you and may either cancel or postpone the retreat. In the event of cancellation due to force majeure, participants will be offered a full refund or the option to transfer to a rescheduled date.

ASSUMPTION OF RISK

I am aware of and hereby acknowledge that participation in yoga, meditation, yoga nidra, sound healing, and related contemplative practices involves inherent risks. I assume all risks associated with my participation in the retreat including, without limitation, the risk of any physical discomfort, emotional responses, or injury. While all care is taken, Chantal Roelofs Coaching & Consulting cannot accept any responsibility for loss or damage to personal possessions or valuables of guests.

RELEASE OF LIABILITY

I voluntarily waive and release, on behalf of myself, my heirs and my estate, all claims of whatever nature against Chantal Roelofs Coaching & Consulting, retreat facilitators, and their owners, operators, officers, employees, independent contractors, representatives, and/or agents arising from any act or omission or for any other cause whatsoever arising out of, resulting from or in connection with the retreat.

INDEMNIFICATION AND HOLD HARMLESS

It is expressly understood and agreed that Chantal Roelofs Coaching & Consulting is not providing personal chaperones or supervision with respect to this retreat and that I am responsible for my individual conduct, health and safety at all times. I agree to indemnify and hold harmless Chantal Roelofs Coaching & Consulting, retreat facilitators, and their owners, operators, officers, employees, independent contractors, representatives, and/or agents for any and all demands, costs, losses, expenses, claims, recoveries, judgments and liabilities of any nature arising out of my participation in the retreat.

REPRESENTATION OF GOOD HEALTH

I am in good health, have no physical or mental health conditions that would prevent my safe participation in gentle yoga, meditation, and sound healing practices, and I have not been advised otherwise by a medical practitioner. I acknowledge that Chantal Roelofs Coaching & Consulting and retreat facilitators are in no way responsible for any costs related to my medical care.

JURISDICTION: CHOICE OF LAW VENUE

This Waiver and Terms are governed by and to be construed in accordance with the laws of Queensland and the Commonwealth of Australia. You irrevocably and unconditionally submit to the exclusive jurisdiction of the courts of Queensland. If any of these Terms is found to be invalid or unenforceable by a court of law, such invalidity or unenforceability will not affect the remainder of the Terms which will continue in full force and effect.

USE OF PICTURES AND VIDEOS

In registering for this retreat, you grant permission to Chantal Roelofs Coaching & Consulting, its agents and others working under its authority, to take and to have full and free use of video/photographs containing your image/likeness. You understand these images may be used for promotional, online/multimedia, and/or educational purposes. This includes digital images which may be posted on the website or social media. By participating in this retreat, you agree that you are consenting to the use of your image or likeness for any such purpose. You agree that you are not entitled to remuneration, residuals, royalties or any other payment in respect of your image/likeness or its use. If you do not wish to be photographed, please inform the facilitators at the beginning of the retreat.

DISCLOSURE OF PERTINENT INFORMATION

It is essential that any pertinent information, including any physical, emotional, or health conditions that might affect your participation in this retreat be discussed with the facilitators prior to attendance. We want this to be a successful and nourishing experience for all participants.

PRIVACY

Any use or disclosure of your personal information by us is in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles as amended from time to time. Our Privacy Policy is available on our website.

KNOWING AND VOLUNTARY EXECUTION

I acknowledge that I have carefully read this Waiver, understand its contents, and understand that this Waiver includes a release of liability and an assumption of the risk. I acknowledge that Chantal Roelofs Coaching & Consulting and retreat facilitators are materially relying on this waiver and are allowing me to engage in activities including but not limited to restorative yoga, meditation, yoga nidra, sound bath, and related contemplative practices.

Thank you for reading and taking note of these Terms and Conditions.

Chantal Roelofs

Chantal Roelofs Coaching & Consulting

chantal@chantalroelofs.com